3 Tips to Increase Your Productivity

Some days, I feel like I work, move and hustle continuously, but when I finally get into bed at night and mentally review what I’ve accomplished, I have nothing to show for it. I know I’m not lazy, and I know I’ve been sitting at my desk working, so where did I lose all of my precious hours of productivity? Well, this is a bit embarrassing to admit, but I think I know the answer. My hours were lost to my iPhone.

I don’t mean that I surf the web for hours or get caught up in video games. Not even close. I probably don’t even spend more than 10-15 minutes at a time on my phone, but I’ve found that even a 30-second break to respond to a text, to mindlessly scroll through photos, or to check for new e-mails is long enough to break my concentration. Once the concentration is broken, it’s a process to re-immerse myself into my work.

Here’s a quick illustration of this point:

As an experiment, I placed my phone, face up, right next to me on the table as I began to write this post. After 40 minutes, I assessed my productivity. I wrote ONE paragraph. FORTY minutes to write four sentences! Geez…Yes, I happen to be a slow writer, but I’m not that slow.

The problem with having my iPhone next to me at all times is that it is a constant distraction—even after minimizing what I thought were the obvious distractions.

Let’s take a look at my current efforts to minimize phone distractions:

-My phone settings are configured so that all social media notifications are turned off.

-My text message notifications are on, but they are completely silent as they flash across my phone screen.

-Even my phone’s ringer is turned to silent mode and only buzzes for incoming calls.

Despite this effort, my phone still affects my productivity.

Here’s what happened during the 40 minutes that I was supposedly writing:

-I received 21 text messages and read all of them as they arrived.

-I responded to 4 of those messages.

-I checked my e-mail once.

-I checked my notification feed on Facebook once.

Each item on the above list probably took less than two to three minutes to address, but the end effect was not just a loss of two to three minutes of productivity.

The smart phone is such an amazing feat of technology, allowing me to travel and work and stay connected at all times, but it is a double-edged sword. This small device that acts as my phone, mini-computer, family photo album, public library, television, instant messaging service, etc, constantly calls for my attention and gives me the constant stream of information and stimulation that I crave. And of course, the more I give in, the more I crave additional information and stimulation. (Hence, the constant checking of the phone.)

I know I can’t be alone in this experience, and I know I can’t be the only one that is fed up with disappointing days of low productivity.

Here’s an idea: Let’s reclaim our days and be more effective with the time that we are given. This is my latest challenge to bring an increased sense of peace and mental clarity to my life. I hope you will join me! In an effort to limit distractions and maximize effectiveness and productivity, I will implement the following three changes in my life:

Reduce Frequency of E-mail Sessions to Three Times Daily
No more frequent e-mail checks through out the day. I am in the bad habit of turning to my inbox all day long—when I am bored, having writer’s block, waiting for a document to print, etc. Instead of continuing with this disruptive activity, I will set aside three specific times during the work day (no less than four hours apart) to check e-mail. While I respond to e-mail, I will focus on that task for no more than 30 minutes. At the end of 30 minutes, I will close my mail until the next allotted time.

Disable All Notifications on Phone
I will turn off ALL notifications on my phone— including text message notifications. Going forward, I will only check text messages during my planned breaks. The only interruption that will be allowed is the ring or vibration for incoming phone calls. I will not worry about urgent texts—there’s no such thing. If there is a true emergency, someone will pick up the phone and call me.

Treat Social Media as a Hobby
Think about your hobbies. Think about what they are and when you participate. No one pulls out a sewing machine to sew for ten minutes every hour. No one stops working to play tennis for ten minutes every hour. As a hobby, there is a special block of time set aside to enjoy it fully. To work well in my life, I think that social media needs to be compartmentalized, just like a hobby. I don’t want to whittle away at my potentially productive blocks of time with a few minutes of mindless scrolling every half hour. Instead, I will set aside two periods of time each day to connect with friends and family on my personal social media accounts. No more three-minute Facebook breaks that disrupt the work flow. I’m done with that. If social media is going to be a hobby, it’s going to be treated like a hobby.